What is Banner?
Banner is the name of the fully integrated software solution that UCI is adopting to better support its business and academic services for students, faculty and staff. The software is developed by Ellucian, a leader in higher education software, services, and analytics. Currently, Ellucian serves 2,400 institutions in 40 countries across the globe.
What other UC schools use Banner?
Banner is used at the following University of California schools: UC Merced, UC Riverside, and UC Davis among a host of other major universities including the University of Georgia and the University of Illinois.
Why did UCI decide to replace its current Student Information System?
The existing Student Information System of UCI is more than 30 years old and currently performs a number of functions in separate, sometimes incompatible, systems. This application is not sustainable in the long run and for the university’s rapidly evolving needs.
This new SIS will replace or interface with these systems, allowing users a simpler yet more enhanced experience. Faculty and staff will see improved functionality and numerous features that will equip them in their day-to-day efforts. In addition, students will be able to manage their campus life more efficiently, including class schedules, academic records, and more. Recognizing the rapidly evolving needs of our university, UCI has strategically decided to select Banner, which is developed by Ellucian and is a leading Student Information System for higher education.
Will Banner replace UCI’s current Student Information System?
Yes. The vision for UCI’s Student Information System Project has always been to eventually phase out the existing “legacy” systems. Inevitably, in some cases, current campus processes may need to be adjusted to fit the capabilities of the new Banner system. While there will be challenges, hard work and a learning curve associated with this transition, it will require everyone’s support to follow this principle.
What current systems are being replaced?
- UG Admissions (My Admissions, EASIER, Reader Tools, Administrative Tools, CRM)
- Registration (Aries, WebReg, WebGrades, WebAdmin, eSOC, WebRoster, PMTV, Catalog)
- Financial Aid (My Aid, FAME, Scholarship/Stipend request, Scholarship Application & Review Tool)
- Graduate Division (Graduate Admission Application, GATS, FWA, DAVAD, GSS, CRM)
- Student Accounts (SBS, CBSO, DEFT, OPAL, ARC)
- Summer Session (enrollment system, CRM)
What are the goals of the Student Information System Project?
At our October 2, 2014, kickoff event for the pre-implementation phase of the project, then-Provost Howard Gillman (who is now the UCI Chancellor) provided us with a charge that set the course for the project. Among several expectations, he outlined a key project principle of “keeping things simple.” This will facilitate cost containment and make the system easier and less costly to maintain over the long-term. However, there are several other outcomes of this project that will benefit the university as a whole:
- Integrated data
- Tightly coupled integrated systems for improved end user experience
- Ensure future system sustainability
- Platform for future development
- Improved student service experience
To learn more about the principles applied to the project, please visit the Project Guidelines page.
How long will it take for Banner to be implemented?
The project implementation officially began in January 2015. The target date for the first of rolling Go-Lives of the new Student Information System is fall 2018 (in support of the fall 2019-20 cycle). However, there will be key phases and milestones along the way that the project must accomplish in order to realize this target date. For more in-depth information on the implementation and project phases, please visit the Project Timeline page.
Who from UCI is involved in the implementation and planning of Banner?
The SIS Project is under the coordination of Project Director Cameron Cosgrove, who will be leading a team of functional and technical experts to ensure that the system implementation stays on track with its core objectives as well as a smooth transition. Ellucian, as the software product and implementer, has also partnered with UCI for the implementation. The units that are intimately involved, and thus part of the core scope of this project, are Undergraduate Admissions, Registrar, Financial Aid, Student Financials, Summer Session and Graduate Division. Stakeholders from each of these units will serve as communication vehicles for their respective departments as well as provide support to the project team. Additionally, Brent Yunek, AVC for Enrollment Services, and Dana Roode, Chief Information Officer, serve as overall SIS project owners.
The project also impacts additional campus systems that interface with the SIS. Along with replacing the student administrative systems, current business intelligence capabilities will be reviewed with a goal of fully utilizing the integrated data from the new SIS.
Please visit the Project Governance page for a full overview of the project organization.
Will the current “legacy” administrative systems be phased out?
In a short answer, yes. There is a need to minimize changes to the existing Student Information Systems (SIS) as UCI migrates to a new SIS. The effort spent on changing the existing SIS would be better applied to the implementation of the new SIS. The existing SIS is scheduled to be decommissioned in two to three years and a moratorium on legacy system changes will be implemented; however, it will exclude changes that are mandated by law or policy. For more information on the moratorium, please visit the Moratorium on Legacy System Changes page.
What is the launch schedule for the new SIS?
The first of many rolling go-lives for the Student Information System will start in September 2018 with admissions processes in support of the 2019-2020 academic cycle. There will be rolling go-lives aligned with business processes from 9/2018 through 3/2020. These dates are currently being assessed and we will have a more detailed timeline soon.
My unit has an integration/file feed with the new SIS. When will my unit test our data with SIS?
The integration testing with each campus unit is dependent upon completion of development and when test data can be made available. This will vary from unit to unit, and the SIS Integrations and Reporting teams will be in touch with each unit when their integration is ready to test their integration. In general, SIS hopes to test with each unit between Q4 of 2017 through Q3 of 2018. If you have questions about this, please reach out to Lewis Chiang (email@example.com) or Su Wang (firstname.lastname@example.org).
When is the cutover from the legacy applications to the new SIS?
The plan for each legacy system to cut over to the new SIS is in the process of being planned. Please stay tuned for more details.
When will training start for SIS?
Training will be delivered in close proximity to when end users will perform the business process in the new systems as part of their daily operations, beginning as early as Spring 2018. A more detailed training timeline will be coming in early 2018 and communications regarding role-based training will be communicated to the appropriate roles in advance.